CIS – Hardware Asset Management flashcards

Hardware tracks physical assets; Software tracks license entitlements and usage

Request, procure, receive, deploy, maintain, retire, dispose

Current condition of a CI in the asset inventory

Detailed status within a specific asset state

CI is for service management; Asset is for financial and lifecycle management

Standardizing raw discovery data into consistent manufacturer and model names

Tool or method used to populate configuration data

Triggered by procurement, receiving, or discovery of new hardware

Links model records to specific asset classes and CI tables

Catalog entry defining the make and model of hardware

Physical or virtual location where assets are stored before deployment

Movement of assets between stockrooms or to a user

Final lifecycle phase involving decommissioning and verifying destruction

Reduction in the financial value of an asset over its useful life

Estimated worth of an asset at the end of its life

Verifying physical existence and location of assets against inventory records

Assets tracked by quantity rather than unique individual serial numbers

Managing identical items as a single aggregate quantity

Hierarchy linking components to a primary host hardware asset

Process of recovering assets from users or retired systems for reuse

Linking assets to maintenance or lease agreements for financial tracking

Department or unit responsible for the asset's financial expenditures

Unique identifier assigned to a physical item for tracking purposes

Manufacturer-assigned unique identifier for a specific hardware unit

Ordering, purchasing, and receiving hardware into the inventory system

Permissions required to create, update, or delete hardware asset records

Status indicating an asset is no longer in active service

Ensures accurate record matching and prevents duplicate asset entries

Logic defining how to match incoming data to existing asset records

Comparing discovery data against asset inventory for consistency

Centralized library for standardizing manufacturer and model names

Identifies which tool populated the specific hardware record

Fields containing financial, physical, and lifecycle tracking data

Translates raw hardware data into clean, vendor-standardized model names

Maintaining one source of truth for hardware inventory records

Determines which CI and asset tables a model populates

Automates matching discovered hardware with inventory records

Checks data quality before finalizing inventory updates

Uses unique serial numbers and asset tags for matching

Indicates if a model matches the master library records

Missing financial or procurement details required for full asset tracking

Ensures linked records like locations or users actually exist

External files or API feeds used to populate inventory

Mandates required fields before an asset record can save

Standardized value from the content library for consistent reporting

Links local model names to standardized library product names

Logs changes to attributes for accountability and data history

Tracks end of life dates to plan hardware refreshes

Aligns incoming data fields with system asset record fields

Defines which system update takes precedence during reconciliation

Updating inventory with data from procurement or contract records

Primary key for identifying specific physical hardware units

Discovery finds tech; inventory tracks ownership and cost

Required for accurate reporting and vendor lifecycle management

Removing or merging incorrect records after discovery runs

Groups assets for financial and reporting purposes

Criteria used to prevent creating duplicate assets during discovery

Visualizes missing or inconsistent asset data for correction

Staging table for validating data before inserting into assets

Consistent naming provided by the central hardware content library

Essential data points for financial and lifecycle tracking

Audit field showing where the asset data originated

Managed data library for vendor and model name standardization

Asset tracks cost and lifecycle; CI tracks technical relationships

Defines asset class and links model to configuration tables

Standardizing manufacturer and model names against a central library

Matching discovery data against existing asset records to avoid duplicates

Stores standard product definitions for all physical assets

Tracks hardware from stockroom to retired status

Identifies the origin tool that updated an asset record

Determines which system overwrites conflicting asset data

Reference data providing standard naming for hardware models

Unique identifier used for physical inventory tracking

Tracks physical location of hardware assets not yet deployed

Indicator showing if data matches the master hardware library

Temporary table for validating data before final asset ingestion

Logs history of field changes for compliance and tracking

Primary matching criteria for unique hardware device records

Tracks end of life and support for hardware refreshes

Defines valid transitions between asset operational stages

Ensures mandatory financial fields exist before saving records

Discovery finds technical specs; inventory manages business ownership

Translates raw import data to system field values

Uses identification rules to merge incoming data with existing records

Groups assets by type for reporting and depreciation

Links local variations to a single standardized library name

Includes purchase date, cost, and vendor contract details

Uses lifecycle data to identify assets needing replacement

Additional names recognized for a single standardized hardware product

Updating multiple records using import sets or transform maps

Verifies reference fields like location or assigned user exist

Ensures consistent vendor names for accurate asset reporting

Provides granular detail within a primary asset lifecycle state

Logic determining if an asset already exists in inventory

Properly retiring hardware and updating financial records

Categorizes hardware for specific tracking and reporting requirements

Tracks which tool provided the most recent asset data

Adding procurement or warranty details to existing records

Automates matching discovered hardware against the asset inventory

Consistent data based on the central hardware content library

Comprehensive list of all owned and deployed physical hardware

Removing orphaned or incorrect records after reconciliation

Relies on normalized names for accurate hardware analysis

Aligning technical discovery with financial asset records

Discovery finds tech specs; asset tracks ownership and cost

Logic determining if an asset is already in the system

Matching discovery data against existing asset records to avoid duplicates

Mapping raw manufacturer data to a standardized library name

Rules deciding which system update overrides the others

Stores standard product definitions for all physical assets

Links hardware models to specific configuration item classes

State is the high-level phase; substate is the specific condition

Tracks the specific tool that updated the asset record

Reference data providing standard naming for hardware models

Unique identifier used for physical inventory tracking

Tracks physical location of hardware assets not yet deployed

Temporary table for validating data before final asset ingestion

Primary matching criteria for unique hardware device records

Defines valid transitions between asset operational stages

Ensures mandatory financial fields exist before saving records

Translates raw import data to system field values

Uses identification rules to merge incoming data with existing records

Indicator showing if data matches the master hardware library

Includes purchase date, cost, and vendor contract details

Retiring hardware and updating financial records correctly

Consistent data based on the central hardware content library

Removing orphaned or incorrect records after reconciliation

Capital expenses vs operational expenses

Calculation for losing asset value over time

Estimated worth at end of useful life

Sum of acquisition, maintenance, and disposal spend

Minimum cost to treat item as capital asset

Expected duration for asset to generate value

Purchase price plus ongoing support fees